EMPLOYER: Arkansas State University-Beebe
JOBTITLE: Administrative Specialist II-Career/Technical Education
GENERALDESCRIPTION:
ASU-Beebe is seeking an Administrative Specialist II for Career/Technical Education. The primary purpose of this position is to assist the Dean of Career Education. Job Duties/Responsibilities: *Perform general administrative duties to support division, faculty, and dean including answering telephone, making copies for dean, and developing correspondence as needed; Serve as point of contact for visitors, students, faculty, staff via phone, email, and/or in person.
ESSENTIALDUTIESANDRESPONSIBILITIES:
- Responsible for department correspondence, oral and/or written as requested; process mail in/out; communicate reminders of reports and deadlines to faculty (i.e. submission of grades, attendance); assist in division website content management.
- Support division in obtaining access toCNS, Canvas, Outlook, etc.., and onboarding such as phone, computer, business cards, ID card, and any required training.
- Assist in the preparation, collection, and submission of faculty syllabi and ensure posting of office hours; maintain digital copies of course syllabi; manage classroom room schedules
- Purchasing/budget/inventory: Maintain departmental accounts for ordering supplies and maintaining inventory; obtain dean approval prior to all purchases; prepare items for submission to M & R; enter requisitions and receive materials; assist lead instructors and program coordinators on textbook orders; maintain copier usage records, supplies, and service; reconcile and maintain P-card; assist with inventory including supporting annual procurement efforts; assist faculty in locating resources; process faculty/staff requests to advancement for promotional items.
- Process pay authorizations and overloads for faculty; review and process student worker authorizations to HR and timesheets for submission to payroll.
- Supervise student workers as needed.
- Provide guidance to dean and faculty in making travel arrangements, preparing TR-1’s, and submission for payment.
- Support dean in data collection.
- Submit trouble tickets for IT and Maintenance as requested. Submit service orders and key requests to the Physical Plant as needed.
- Receive communications for faculty absences, track and communicate to the dean for classroom coverage/notification to students, coordinate with dean to ensure proper recording of absences in the leave system.
- Maintain division calendars, conference rooms (if applicable), and dean appointments.
- Organize, coordinate, plan, and conduct division events by securing space, equipment, food, invitations, and announcements. Assist division in coordinating events and functions in conjunction with other campus groups such as student services or institutional advancement.
- Attend required and requested training sessions as needed.
- Support advising/scheduling: Direct students to appropriate faculty advisors, support advising initiatives, facilitateSOARsessions and ensure adequate faculty advisors for student demand, utilizeCNSto support advisor, Program Coordinator, and dean requests for overrides, course edits, etc. and to answer student questions as needed.
- Maintain physical/digital office filing system.
- Perform related duties as assigned by dean.
EDUCATION/EXPERIENCE:
- Education: High school, plus specialized schooling and/or on the job education in a specific skill area; e.g. data processing, clerical/administrative, equipment operation, etc.
- Experience General: 12 to 18 months related experience and/or training.
PAY:$25,552
LOCATION: Beebe Campus
ABOUT THE COMPANY: ASU-Beebe is a public two-year college with its main campus located in Beebe, Arkansas on the 67/167 corridor approximately 35 miles north of the state’s capitol of Little Rock.
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EMPLOYER: Summit Utilities
JOB TITLE: Service Technician
LOCATION: Little Rock, AR
POSITION SUMMARY:
Service Technicians are responsible for maintaining outstanding customer service as per company standards while performing skilled work for a variety of operational duties relative to the assigned area of responsibility. This includesmanual labor and other duties necessary to accomplish the installation, repair and maintenance of natural gas distribution facilities. Handles customer requests and represents the Company in the community.
PRIMARY DUTIES AND RESPONSIBILITIES
- Initiates gas service, performs leak investigations and makes repairs
- Locates gas lines
- Reads gas meters
- Conducts load surveys
- Completes work order system documentation
- Serves as First Responder in emergency situations
- Other duties as assigned
EDUCATION AND WORK EXPERIENCE
- High school diploma or GED
KNOWLEDGE, SKILLS, ABILITIES
- Proficient using personal computers and software including MS Word, Excel and Outlook
- Possess a valid state driver’s license and present and maintain a good driving record and to operate company vehicles safely and in compliance with applicable laws and company policies
- Gain and apply knowledge of industry and company safety standards and regulations
- Demonstrate an aptitude for basic mechanical tasks and capable of using proper tools for any given job including: installing and reading pressure gauges, voltage meters, pipe locators, repair service lines, bar test and classifying underground leaks; monitoring and adjusting gas system pressure
- Respond to customers with courtesy and knowledge, in person and by telephone, applying good judgment and customer service skills
- Possess effective oral and written communication skills
- Manage multiple tasks, projects or activities through completion
- Adapt quickly and respond well to changing priorities
- Work well independently and in a team-based environment to accomplish assignments and achieve objectives
- Commit to compliance with applicable laws and regulations and other Company policies and procedures and do so consistently. Complete all required training courses in a timely manner
- Adhere to the Company’s values and business practices and do both consistently
- The position is covered under the D.O.T. regulations and Summit Utilities Drug and Alcohol Policy and is, therefore, subject to all terms of the Policy, including the random selection for drug testing.
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EMPLOYER: Arkansas Department of Correction
JOB TITLE: Administrative Specialist
LOCATION: Newport – Grimes Unit, AR
ANTICIPATED STARTING SALARY: $23,335
JOB SUMMARY:
The Administrative Specialist I works under general supervision and is responsible for examining and verifying documents, preparing routine correspondence, and maintaining files. This position is governed by state and federal laws and agency/institution policy.
JOB FUNCTIONS:
Reviews documents including applications, forms, vouchers, records, and reports for accuracy and completeness of information and compliance with laws and regulations, makes necessary corrections, and assigns file numbers. Contacts submitting agency/institution or individual to obtain additional information or to correct discrepancies in documents, and sends notification of acceptance/rejection. Researches various data storage and/or computer records to obtain information and compiles data for reports. Establishes document files and maintains files by updating and purging as needed. Enters data into computer system and makes changes and/or corrections. Maintains activity log and/or financial ledger and submits reports to supervisor. Composes and types routine correspondence and form letters May calculate rates, fees, taxes, assessments, and fines. Performs other duties as assigned.
KNOWLEDGE, SKILLS & ABILITIES:
Knowledge of record keeping procedures. Knowledge of basic arithmetic. Knowledge of basic grammar. Knowledge of computers and software applications. Ability to conduct research and compile data into report form. Ability to establish and maintain filing systems. Ability to operate standard office equipment. Ability to analyze documents to determine compliance with rules, regulations, and procedures. Ability to communicate both orally and in writing.
MINIMUM QUALIFICATIONS:
The formal education equivalent of a high school diploma. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
